MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, August 18, 2025 at 3:00 p.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Benjamin Vincent	Chairman
Mary Papantonis	Vice Chairman
Yamilee Martinez	Assistant Secretary Also present were:
Scott Cochran	District Counsel (by phone)
Andrew Gill	District Manager

FIRST ORDER OF BUSINESS	Roll Call
Mr. Gill then called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor to Unexpired Term(s) of Office – Seat #1 and Seat #4 (11/2026)
Oath of Office for Newly Appointed Supervisor(s)
Election of Officers
Mr. Gill moved to organizational matters and asked the Board if there was anyone they wished to appoint at this time for seat #1 or seat #4. (The Board had no one to appoint at this time)

THIRD ORDER OF BUSINESS	Approval of Minutes of the
May 19, 2025 Meeting
Mr. Gill presented the minutes of the May 19, 2025 meeting which were included in the agenda. He then asked for any deletions, additions, or corrections and upon hearing none, asked for a motion to approve the minutes.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, the Minutes of the May 19, 2025 Meeting were approved.

FOURTH ORDER OF BUSINESS	Public Hearing to Adopt the
Proposed Fiscal Year 2026 Budget
Motion to Open the Public Hearing
Mr. Gill presented item No. 4, public hearing to adopt the proposed fiscal year 2026 budget and asked for a motion to open the public hearing.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Consideration of Resolution #2025-06 Annual Appropriation Resolution
Mr. Gill stated there were no members of the public in attendance in person or on audio or video for any public comment or discussion. Mr. Gill presented the budget, gave a brief explanation and stated the proposed budget had been previously presented and approved by the Board and there had been no changes since that time. Mr. Gill then presented resolution #2025-06, the annual appropriation resolution, gave a brief explanation of the resolution and asked for any questions or comments. Upon hearing none, he asked for a motion to adopt the resolution.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, Resolution #2025-06 the Annual Appropriation Resolution was approved.

Consideration of Resolution #2025-07 Levy of Non Ad Valorem Assessments
Mr. Gill presented resolution #2025-07 levy of the Non Ad Valorem Assessments and gave a brief explanation of this item. He then asked for any comments or questions, and upon hearing none, asked for a motion to adopt the resolution.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, Resolution #2025-07 Levy of Non Ad Valorem Assessments was approved.

Motion to Close the Public Hearing
Mr. Gill then asked for a motion to close the public hearing.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, closing the Public Hearing was approved.

FIFTH ORDER OF BUSINESS	Consideration of:
Proposal for Irrigation Repairs by Yellowstone Landscape
Mr. Gill presented the consideration of the proposal for irrigation repairs by Yellowstone Landscape indicating that was included in that agenda on page 32. He then gave a brief explanation relating to this item and asked for any questions or comments. Upon hearing none, he asked for a motion to approve the proposal for irrigation repairs in an amount not to exceed $2,300.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, accepting the proposal for irrigation repairs by Yellowstone Landscape not to exceed $2,300 was approved.

Community Mulch and Landscape Enhancement
Mr. Gill presented the community mulch and landscape enhancement item indicating this item was not in the agenda but Mr. Vincent had information on that item.
Mr. Vincent then gave a brief explanation relating to the missing landscaping and the community mulch, and indicated the price was $13,500.
Mr. Gill then asked for any questions or comments and upon hearing none, asked for a motion to approve the proposal from Yellowstone Landscaping for community mulch and landscape enhancements in an amount not to exceed $15,000.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, accepting the proposal for community mulch and landscape enhancements by Yellowstone Landscape not to exceed $15,000 was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney – Memorandum – 2025 Legislative Update
Mr. Cochran stated he was attending the meeting for Ginger Wald due to a scheduling conflict. He then gave a brief update on the items listed on the 2025 legislative memorandum which was included in the agenda, specifically the ones that pertained to Special Districts, such as the public records exemption, and other laws recently passed during the 2025 legislative session.

Engineer
There not being any, the next item followed.
Field
There not being any, the next item followed.

C. Manager
Consideration of Proposed Fiscal Year 2026 Meeting Schedule
Consideration	of	2025	Performance	Measures	and Standards as Required by Florida Statute 189.0694
Mr. Gill presented the proposed fiscal year 2026 meeting schedule and asked for any questions or comments and upon hearing none, asked for a motion to approve the meeting schedule.

On MOTION by Ms. Papantonis seconded by Mr. Vincent with all in favor, accepting the proposed Fiscal Year 2026 Meeting Schedule and authorizing staff to advertise was approved.

Mr. Gill made a few comments relating to the fiscal year 2025 goals and objectives regarding the performance measures and standards and asked for any questions or comments. Upon hearing none, he asked for a motion to approve the performance measures and standards as presented.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, accepting the 2025 Performance Measures and Standards as required by Florida Statute 189.0694 and authorizing staff to post it on the District’s website was approved.

Mr. Gill also asked for a motion from the Board to approve the performance measures and standards that were presented the prior year for the upcoming 2026 fiscal year as well.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, accepting the 2026 Performance Measures and Standards as required by Florida Statute 189.0694 for fiscal year 2026 was approved.

Number of Registered Voters in the District - 226
Form 1 Financial Disclosure Due July 1, 2025
Reminder to Complete Annual Ethics Training by December 31, 2025
Mr. Gill announced the number of registered voters in the District as 226, and gave a brief explanation relating to this item. He then moved to item #4, Form 1 financial disclosure reminding the Board this form was due by July 1, 2025. He also reminded the Board to complete their annual 4 hour ethics training due by December 31, 2025.

SEVENTH ORDER OF BUSINESS	Financial Reports
Acceptance of Check Register
Acceptance of Unaudited Financials
Mr. Gill presented the check register and asked for any comments or questions.
Upon not hearing any, he asked for a motion to accept the check register.

On MOTION by Mr. Vincen seconded by Ms. Papantonis with all in favor, the Check Register was approved.

Mr. Gill then presented the unaudited financials and asked for any comments or questions. Upon not hearing any, he asked for a motion to accept the unaudited financials.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, the Unaudited Financials were approved.

EIGHTH ORDER OF BUSINESS	Supervisors Requests and
Audience Comments
Mr. Gill asked for any Supervisor’s requests or audience comments. There was no audience in attendance for any comments at this time, and there were no Supervisor’s requests.

NINTH ORDER OF BUSINESS	Adjournment
Mr. Gill asked for a motion to adjourn the meeting.

On MOTION by Mr. Vincent seconded by Ms. Papantonis with all in favor, the Meeting was adjourned.

Chairman / Vice Chairman

Secretary / Assistant Secretary

Certificate Of Completion

Envelope Id: 838500A2-218B-88DB-8303-7158814CA3EE	Status: Completed Subject: Villa Portofino East: Complete with Docusign: 8-18-25 Minutes.pdf, Resolution# 2026-01.docx, FY2024
Source Envelope:
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Certificate Pages: 2	Initials: 0	Ellen Acosta

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Record Tracking		
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Andrew Gill agill@gmssf.com DISTRICT MANAGER	
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Mary Papantonis Mary.Papantonis@primegroupus.com Chairman
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